"The internet will not listen to reason" written in chalk on a concrete pillar.

Photo by: altemark / cc 2.0

Now that I’ve talked about staying productive and sane at work when you’re feeling overwhelmed, I want to spend some time focusing on the technology aspects of this problem. Specifically, how you can use technology to make your life easier (not harder!).

The blessing (and curse) of technology

Technology enables us to consume vaster and vaster quantities of information at an ever-increasing pace. We no longer rely on the local newspaper or the national networks to provide us with our news – now we can cobble together our own 24 hr news stream. We can reach beyond our neighborhood, our family, and our workplace to form communities with like-minded individuals all over the world. But when you’re feeling overwhelmed, the last thing you need is *more*.

You need less technology to make you feel more connected.

(Are you glimpsing a pattern here?)

Start by cleaning house

Do you notice yourself automatically archiving or deleting messages (email, newsletters, RSS feeds) from certain people/organizations? Here’s a novel idea… stop archiving or deleting and start unsubscribing. Trust me. Spend 30 minutes to an hour and really clean out your email(s) and feed reader, you’ll be glad you did.

Now, do the same thing for Facebook. And Twitter. And LinkedIn. And your address book.

(If you’re feeling anxious about this, then back up your information. Trust me, that Facebook fan page for your favorite breakfast cereal will still be there when you come back.)

Pare down your information stream so that everything you receive is something you want. Messages from your (real) friends. Discounts on stuff that you *want* to buy.

Use good tools.

Tools that are (often, but not always) single function, well designed, and easy to use. For me, this includes:

Sure, I can write an article in Microsoft Word, but why would I when I can generate the same content in a distraction free environment (DarkRoom) in a file that’s 1/10th the size and readable by any word processing tool (.txt)? I’ve switched my online bookmarking from Delicious to Pinboard because now I can bookmark a page with one click.

Spend the time learning the tools and creating your custom toolkit, then let the rest go.

Where will you start today? Which technology “room” will get the clean sweep? What tools will fall out of (or go into) your streamlined toolkit?

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Happy New Year!

by jbreazeale on January 6, 2010

2010 New Year's Greeting Card

Image by weblog244 via Flickr

So long, 2009! Don’t let the door hit you on the way out!

I don’t know about you, but 2009 was a rough year for me and many of my friends. Don’t get me wrong, I am very grateful that my family remained safe, healthy, and happy, that my hubby and I have (relatively) stable jobs to support us, that we have friends near and far to eat, drink, laugh, and cry with (and, more and more frequently, to have playdates with!), and that I’ve found such wonderful techie / startup /entrepreneurial / etc. communities to be involved with.

Now that I’ve finished the last of my 2009 holiday relaxing and recharging, I’m ready to get 2010 rolling!

Content coming soon (no, really!)

You  know how they say the best way to learn something is to teach it?

Well, starting this month I’ll be posting some of the “How-To” guides that I’ve created for my clients along with some of the lessons I’ve learned along the way.  This could include:

  • Do I need to have separate domain registration and hosting?
  • Why should I use Wordpress instead of my (host’s free) site builder?
  • Why do I need to buy hosting when I can use Wordpress.com for free?
  • Claiming and naming your Facebook page.
  • Why you should have a Twitter account, even if you aren’t sure that you’ll use it (a.k.a What’s that Twitter thing?)

What else would you like to see in 2010? What software jargon is buzzing around your office that you don’t understand but need/want to? Let me know!

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Kessler Kicks Off (and Ticks Off) Defrag

by jbreazeale on November 12, 2009

Keynoter Andy Kessler kicked off Defrag with a bang. I guess with a title like “Soylent Green“, no one should have been surprised at his controversial talk.  He started with an interesting premise (and visual) that we need to boost productivity by “defragging” the economy – reducing waste, improving efficiencies, having people spend less time on busy work and more time on value add. If he’d just stopped at that point, we would have had some interesting discussions, some pro/con chatter on the backchannels, and everyone would have gone on about their day.
But he didn’t stop there, instead he continued…
People are either creators (those who add value, making stuff)  or servers (everyone else) .
Okay…
For the lowest level servers, those who just move stuff from one place to another withouth providing value, we should automate those tasks or ship them overseas.
Well, okay, we have managed to add automation into many of these types of jobs already. Look at those huge robots in car plants or watch Unwrapped sometime.
Luxury goods companies (or pretty much any successfully branded companies) are also sucking the productivity potential dry because they’re charging way more for their products than they’re worth. (Example: Why buy a Rolex when you have a free clock on you iPhone.)
Yeah, totally disagree on this one. I mean, I’m not saying that a Rolex isn’t over-priced, but a) it’s definitely not the same as the clock on my iPhone and b) who determines that value? Where do consumers fit into this economic paradigm? Are you saying that the size of the economic pie is fixed – that if I spend my  money on a Rolex, I’m not going to spend somewhere else?
We can squeeze productivity out of the “Sponge” servers by removing the false limits on supply (i.e. licensing, education requirements, etc.)
Yippee. Let’s remove all licensing. I mean, if I want to be a doctor, I shouldn’t have to be falsely limited by a stupid medical degree, right? Who needs a reference librarian when we have Google? Teachers, smeechers, let’s just find our content online. (Yes, this is where the tweet-revolt really started heating up in earnest.)
But when it comes to Wall Street, yeah, they may be servers, but they’re critical to the economy because they “grease the gears” of capitalism. Without them, we wouldn’t have these great deals happening that are keeping the economy moving.
Excuse me? School teachers don’t add value, but the Wall Street guys are critical to capitalism? Mega company mergers keep the economy moving? (Yeah, this was one of *my* hot buttons.)
And, finally if we could just tap into that final reservoir of productivity that exists in the band of “thieves”, those industries and businesses with a government mandated reason for existence (cable, utilities, telephone, etc.)…
Ok, the cable company is not a shining example of efficiency. Nor is the telephone company, or my wireless provider, but many of these regulated monopolies were created and are sustained for the public good. I may not like my phone provider, but I can make a phone call to almost anywhere in the world. Would that have happened without government involvement? Yes, there probably are some OSHA requirements that are ridiculous, but how many lives have been saved or injuries prevented because of those same requirements.
Like many other Defrag attendees, I didn’t agree with most of Andy’s talk. Even if we were able to implement some of his suggested changes, what would we now do with those people who are out of work? Are we turning janitors into Google founders? What if the highest and best use of your time is being a waiter? Should your job be automated so you can do something “more productive”, like compose music?
But even with the fundamental philosophical disagreements, I actually gave Andy good marks for his keynote. He was entertaining and memorable. He provoked discussion (which has continued even through today). He brought people together (through their dislike of his topic, but still.)  I’d take another Andy Kessler talk over a sleepy PowerPoint product pitch any day.

Andy_Kessler_At_DefragKeynoter Andy Kessler kicked off Defrag with a bang. I guess with a title like “Be Soylent, Eat People”, no one should have been surprised at his controversial talk.

He started with an interesting premise (and visual) that we need to boost productivity by “defragging” the economy – reducing waste, improving efficiencies, having people spend less time on busy work and more time on value add.

If he’d just stopped at that point, we would have had some interesting discussions, some pro/con chatter on the backchannels, and everyone would have gone on about their day.

But he didn’t stop there, instead he continued…

People are either creators (those who add value, making stuff)  or servers (everyone else) .

Okay…

For the lowest level servers, those who just move stuff from one place to another without providing value, we should automate those tasks or ship them overseas.

Well, okay, we have managed to add automation into many of these types of jobs already. Look at those huge robots in car plants or watch Unwrapped sometime.

Luxury goods companies (or pretty much any successfully branded companies) are also sucking the productivity potential dry because they’re charging way more for their products than they’re worth. (Example: Why buy a Rolex when you have a free clock on you iPhone.)

Yeah, totally disagree on this one. I mean, I’m not saying that a Rolex isn’t over-priced, but a) it’s definitely not the same as the clock on my iPhone and b) who determines that value? Where do consumers fit into this economic paradigm? Are you saying that the size of the economic pie is fixed – that if I spend my  money on a Rolex, I’m not going to spend somewhere else?

We can squeeze productivity out of the “Sponge” servers by removing the false limits on supply (i.e. licensing, education requirements, etc.)

Yippee. Let’s remove all licensing. I mean, if I want to be a doctor, I shouldn’t have to be falsely limited by a stupid medical degree, right? Who needs a reference librarian when we have Google? Teachers, smeechers, let’s just find our content online. (Yes, this is where the tweet-revolt really started heating up in earnest.)

But when it comes to Wall Street, yeah, they may be servers, but they’re critical to the economy because they “grease the gears” of capitalism. Without them, we wouldn’t have these great deals happening that are keeping the economy moving.

Excuse me? School teachers don’t add value, but the Wall Street guys are critical to capitalism? Mega company mergers keep the economy moving? (Yeah, this was one of *my* hot buttons.)

Finally, if we could just tap into that final reservoir of productivity that exists in the band of “thieves”, those industries and businesses with a government mandated reason for existence (cable, utilities, telephone, etc.)…

Ok, the cable company is not a shining example of efficiency. Nor is the telephone company, or my wireless provider, but many of these regulated monopolies were created and are sustained for the public good. I may not like my phone provider, but I can make a phone call to almost anywhere in the world. Would that have happened without government involvement? Yes, there probably are some OSHA requirements that are ridiculous, but how many lives have been saved or injuries prevented because of those same requirements.

Like many other Defrag attendees, I didn’t agree with most of Andy’s talk. Even if we were able to implement some of his suggested changes, what would we now do with those people who are out of work? Are we turning janitors into Google founders? What if the highest and best use of your time is being a waiter? Should your job be automated so you can do something “more productive”, like compose music?

But even with the fundamental philosophical disagreements, I actually gave Andy good marks for his keynote. He was entertaining and memorable. He provoked discussion (which has continued even through today). He brought people together (through their dislike of his topic, but still.)  I’d take another Andy Kessler talk over a sleepy PowerPoint product pitch any day.

Photo by Doc Searles / CC BY-SA 2.0

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Twitter Bird MagicianEarlier this month, I wrote about a non-profit who wanted to jump onto the Twitter bandwagon without really understanding the tool or having a strategy for using it.

See “So you’re going to join Twitter…” for a refresher.

Well, they must not have been reading my blog (not surprising since my current audience would probably fit in my car at this point… um, anyway…) because look what I came across today:

Email on Twitter policy

Wow, so I just have to forward my suggestion for a tweet to a committee for approval (via email) and then if approved, someone else will post it for me?

{banging head against wall}

Looks like this account may be quickly headed for the “Yeah, I have a Twitter account. I logged on once, but it was lame so I haven’t been back” crowd and while it may be too late to get some strategic planning around social media in this case, maybe we can still manage to salvage a little bit of dignity.

Here’s how I would start…

First, figure out who your Twitter personalities are going to be.

Who has the connections into the community and into the organization and can write reasonably well? Talk to those people first and find out if they have a (reasonably active) Twitter account already.

If they aren’t active on Twitter, then ping your network for Twitter gurus and hook them up with your new writers for a mini Twitternship. That’s going to be the fastest way to get the newbies up to speed.

Second,  decide on some consistent content and put some tweets in the pipeline.

Even if you have experienced Twitter users writing for you, they’re still new to writing for your organization. Your org will have to develop it’s own personality over time and until then, you’ve got to start getting content out there.

Are you going to be conversational? Salesy/Advertising-focused? Are you trying to drive attendance to events or fundraisers?

Sign your account up for Tweetlater (or something similar) and start scheduling these tweets. This will be a consistent portion of your Twitter content, but should not replace your “live people” tweeting.

Finally, use TOOLS, not committees to manage activity.

Especially since this will be an organization account (versus a personal account or an @personATOrg account) with multiple people tweeting from one alias.

I understand, it’s a new tool and you don’t want people to go crazy with “teh Twitterz”, but asking for suggestions — for tweets — via email — for approval — by committee — is nuts.

Two options: CoTweet or HootSuite

What do you think? What other suggestions would you have to save this possible Twitter failure?

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SnapImpact is a location-based volunteering app that pulls in feeds from organizations that don’t usually work together and after months of hard work from seemingly everyone in Boulder, it launched in the iPhone app store yesterday.

While the app itself is a great idea, I think the most unique part of the story is how the app was developed, tested, marketed, etc. An all volunteer effort from a huge group of people with a diverse set of skills and somehow, it all worked. Congrats to all of the SnapImpact team!

For more information, download SnapImpact from iTunes. check out their website, or follow @snapimpact on Twitter.

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Denver New Tech Meetup: The Farm Report

August 19, 2009

I know some people still consider Denver a cow-town, but after last night’s Boulder Denver New Tech Meetup, maybe we’re more of a CowPotato and LocalBunny town…

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More thoughts on Startup Weekend Boulder 3

June 12, 2009

Another great write-up of last week’s Startup Weekend in Boulder.

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Making your customers work harder doesn't actually help them (or you)

April 20, 2009

If your “helping” the customer makes it harder for them, then stop.

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Thinking outside the bubble

March 3, 2009

The importance of looking outside of your local tech bubble to surface issues and potential business ideas that address significant challenges.

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Making connections

February 24, 2009

What I learned from the Boulder Denver New Tech Meetup in Denver and why I’m doubtful that we’ll see a meaningful connection between Denver and Boulder without significant, ongoing efforts to make it happen.

Read the full article →